General Meeting Information
Date: November 16,
Time: 3:30 p.m. - 4:35 p.m.
Time Topic Purpose Discussion Leader 3:30 p.m. - 3:40 p.m Welcome I Holmes/ Guitron 3:40 p.m. - 4:05 p.m Measure G Megaproject Taskforce Update I Shannakian 4:05 p.m. - 4:15 p.m RAPP (Resource Allocation and Program Planning) Update I Newell, Mieso, Woodbury 4:15 p.m. - 4:20 p.m Institutional Self-Evaluation Report (ISER) A Newell 4:20 p.m. - 4:25 p.m Presidential Update I Holmes 4:25 p.m. - 4:30 p.m Report-outs from Governance Teams I Member Representatives 4:30 p.m. - 4:35 p.m Quick News I All
A = Action
D = Discussion
I = Information
Holmes welcomed Guitron to College Council.
Measure G Megaproject Taskforce Update
Shannakian noted meetings in the spring quarter and summer and provided an update on the measure G Taskforce's initial proposal and the potential construction of the county health clinic in the De Anza campus. The proposal finalized in the summer included services for student building, where the A Quad currently is and in the Flint center footprint would be a creative arts complex, including an event space. The initial proposal is what Susan Cheu analyzed and presented in potential prices form. The presentation can be found under the documents tab on the Measure G Task Force webpage.
Shannakian shared the proposal presented to the board in August 2023; recapped on background information, membership, services for students, funding limits, event space and implementation. Shannakian noted the overview of the budget presented at the November 6, 2023 Board of Trustees meeting, highlighting the estimated timeline and concern regarding the start constrain by medical building. Based on this information the Task Force proposal would not be completed until 2031 and serving students until 2034. The estimated total cost is 162.3M, 17M over budget for the full proposal from the task force.
Holmes noted that the taskforce recommendation looked at the creative and performing arts and services for students building, highlighting those renovations of other spaces and partial renovations to the RSS is where the overage of 17 million came in. Members discussed the overage of the 17 million and expressed concerns regarding the delay of escalation and construction timeline. Holmes thanked Lockwood for offering board members a tour of the campus.
Members expressed the importance of prioritizing our students, staff, services to students and program needs instead of an outside entity, not meeting student needs. Grey expressed appreciation for Shannikian, Marquez and task force members for the great work, noting that the key decision is to get the funding. Holmes noted that ultimately the board makes the decision of how funding is allocated. Holmes thanked the task force for all the amazing work.
Approval of June 22, 2023 Minutes
Shively expressed concerns regarding the point of procedure of what was approved on the RAPP request of positions that were put forward, initially 17 positions with the addition of two. Specifically to the approval process, Shively raised a dispute of that approval. Holmes noted that it went through the process, RAPP brought it to College Council and College Council approved and it moved forward.
Minutes approved as presented.
RAPP (Resource Allocation and Program Planning) Update
Newell gave an update on processes and highlighted updates on the RAPP website:
- All criteria used for project review and resource request are outlined clearly
- Timeline and important dates were added
- Personnel prioritization: visualization added and included the process in detail that the committee is engaging to review personnel request. Forms available ahead of time.
- RAPP prior decisions posted
- Program Review process outline
- Updated and created individual forms, worked closely with different areas to develop. Data is in a form itself.
- Program review feedback form: provided feedback to student services area: winter quarter- review the other areas. Feedback forms coming from RAPP will be used in year 2 and 3 of the program review cycle. We are in year 1. Make sure those forms are reviewed and feedback is provided.
- Program review submissions- one for each area.
Other highlights provided were planned workshops, trainings and personnel requests. RAPP received 23 requests, only taking positions that were requested in spring but were not funded and any retirements that happened after the process in the spring or summer. RAPP will review as per the process and will have final recommendations at the January meeting.
Requesting approval from College Council.
Newell thanked all the writing teams and leads, Bailey and Carungay for formatting the draft and all who contributed on the draft. The draft shared in May of last year went through Classified Senate, Academic Senate, College planning Committee, RAPP, the Technology Task force and other groups, it was listed and went out twice on quick notes. RAPP held an Opening Day workshop and provided an overview of the ISER draft. The Fall draft is ready (minor edits to be made) and is available for viewing, it will go to the Board for approval at the December 11 meeting and the submission to ACCJC by December 15.
College Council approved the request.
Holmes noted the great fall quarter and enrollment increase of around 7%. Holmes provided updates on recent decisions; regarding the search for the VPI, the plan is put a message out to campus with an update. Mieso and Holmes received a significant amount of feedback to review multiple individuals for this position, the decision was made to cancel the search and move from there.
Holmes is one of the four finalists in a search, Sunny State of NY will make an announcement of their selection on December 5.
Report-outs from Governance Teams
Please read and share with your constituents.
Maturino uplifted the current fundraiser for the ADELA scholarship, venue for the graduation ceremony and encouraged donations for the great cause through Giving Tuesday.
Spatafore reminded and encouraged attendees to fill out compliment cards and to attend the November 30 celebration event for the Strategic Initiative Implementation, highlighting that the event is to celebrate the great work of De Anza College employees.