General Meeting Information
Date: March 23,
Time: 3:30 p.m - 5:00 p.m.
Time Topic Purpose Discussion Leader 3:30 p.m. - 3:35 p.m Approve Notes I Holmes/Balm 3:35 p.m. - 4:45 p.m Measure G Megaproject I/D/A All 4:45 p.m. - 4:55 p.m.
RAPP (Resource Allocation and Program Planning)
- Recommendations for Lottery, Library Materials, and Instructional Equipment funding requests. (RAPP Resource Request Worksheet)
I/D/A Woodbury 4:55 p.m. - 5:00 p.m. Quick News I All
A = Action
D = Discussion
I = Information
March 16, 2023 Minutes approved.
Measure G Megaproject
Holmes noted that the purpose of the meeting is to engage in conversation about how to move forward.
Mahato noted that the Campus Facilities committee oversees / reviews & approves requests for modifications to the facilities and recommends that this group gets the opportunity to help define this process. Member also discussed the benefits of listing the minimum requirements to help shape the vision for what comes, shared document from faculty responding to the four questions asked at the last meeting, and others express concerns that the facilities committee has not gone through any changes proposed by the taskforce and suggest a tri-chair structure, better communication, posting notes and to commit to making a few changes. Mahato agreed to talk to the committee and is open to the suggestions.
Other members suggested having members from the facilities committee, not necessarily the whole committee, but rather set up a model similar to RAPP and include faculty and staff from areas affected. Holmes noted the importance of who sits on the committee, and what they represent. From a student body perspective, Huang recommends having a separate taskforce for Measure G to keep a smaller number of members. Members suggested and are encouraged to refer to this as the megaproject committee.
Holmes noted that those individuals that will be part of the taskforce/committee have clear guidelines and how they communicate with the groups they represent. Mahato made a clarification on her previous suggestion that campus facilities should be the committee but was suggesting the taskforce methodology that was established at the committee level for each of the facilities master plan and noted the value of having outside voices but also the need to include subject matter experts.
Members discussed who the taskforce reports to after creating it, ultimately suggesting that it consults with facilities and reports to College Council: Create a taskforce that in consultation with facilities committee will make decisions and make recommendations to College Council.
Members noted the need to consult with a variety of experts and stakeholders, representation on the taskforce from creative arts and the importance of a membership that includes students, faculty, student services and arts program dean.
Holmes asked members for input on the structure of the taskforce membership: members discussed the importance of equal representation, members with expertise and who leads the taskforce. Holmes noted the importance of having the right individuals in the taskforce. When asked who he sees leading the taskforce, he mentioned Mahato, the Director of College Operations as the expertise is there. A member expressed concerns regarding this.
Other members noted communication, deadlines, meetings and timeframes of the taskforce. Holmes hopes to determine membership and begin to look at timelines and get the work done as he’d also like to give an update at every board meeting. Members will reach out their constituency groups to select representatives, agreed on Jennifer as the administrative tri-chair, Hughes to reach out to creative arts for faculty tri-chair and classified senate for a classified tri-chair. Mieso highlighted the need for representation from Student Services in terms of committee make-up and tri-chairs.
Members discussed the number of individuals in the taskforce, meeting frequency, participation- who is interested and who is needed in terms of expertise. Member suggested a 14-member taskforce, there was feedback on not including specific unions, and noting that certain individuals who are not De Anza employees will come on this space at some point with their expertise. Holmes noted the importance of appointing De Anza individuals. Mahato clarified that this (taskforce) is not funded by the bond and that it will not be working with architects directly but will be looking at the programming: what is going in the event center, A-Quad/Creative Arts and new Student Services building. Holmes noted that there is not a structure set and need to decide how to allocate the money.
Members agreed to establish the following taskforce membership:
Administration: Jennifer Mahato (chair)
Student Services Administrator
Creative Arts Dean: Daniel Smith
Classified Senate: CS (chair) (from impacted areas)
Creative Arts classified (from impacted areas)
Creative Arts faculty (chair)
Student Services faculty (from impacted areas)
Vote: 13 yes, 1 no, 1 abstention
Hughes to reach out to creative arts faculty for tri-chair and Garcia to classified senate for classified representation to serve (from the impacted areas).
Holmes noted that when determining the charge of the committee- 1) we need to look at the process of moving forward, 2) setting a timeline and 3) determine how to spend the money allocated. Holmes suggested bringing it back to College Council assuming that this information will ultimately approve membership of this committee.
RAPP (Resource Allocation and Program Planning)
This presentation from RAPP presents its initial recommendation for approval of funding requests from the lottery, instructional equipment, and library materials funds. RAPP recommends college council to approve the submitted list with qualifying lottery request.
Woodbury suggested two additional recommendations- personal recommendations based on the work he has done since RAPP met on Tuesday and that College Council consider 1) approval of increasing the maximum that any given division can spend to just over $13,000. (Woodbury made it clear that this is not what RAPP recommended). 2) Lottery expenses involving software- recommends software not be purchased unless installed on their own or have communicated with ETS, to make sure purchases are being used.
Members expressed concerns on personal recommendations and suggested approving RAPP’s initial recommendation.
College Council members approved this item.
Holmes thanked attendees for staying past the meeting time, and wished all good luck on finals week.
College Council Meeting Start Time / End Time
3:25:55 PM 5:20:04 PM
Name (Original Name)
Adam C. 1 Adam C. 29 Adam Contreras 1 Adam Contreras 84 Adriana 80 Alyssa VanZandt 1 Alyssa VanZandt 90 Amy | DASG President (Nathan Kwon (he/him/his)) 108 Anastasia Budanova-De Anza Student (Anastasia) 108 Andre 5 Andre 109 Andre Meggerson 1 Andre Meggerson 62 Andrew Siegler (he/him/his) 2 Andrew Siegler (he/him/his) 108 Benjamin Furagganan 1 Benjamin Furagganan 45 Brandon Bailey 2 Brandon Bailey 109 Cheryl Jaeger Balm 110 Chia Wen 2 Chia Wen 91 Christina G. Espinosa-Pieb (she#her# ella) 1 Christina G. Espinosa-Pieb (she#her# ella) 104 DA Active Minds 1 DA Active Minds 108 Daniel Smith 2 Daniel Smith 23 Dawson Le 1 Dawson Le + De Anza Student (Dawson Le) 86 Dennis Shannakian 1 Dennis Shannakian 109 Dr. Elvin T. Ramos 1 Dr. Elvin T. Ramos 104 Eric Long 1 Eric Long - De Anza Student (Eric Long) 109 Eric Mendoza 1 Eric Mendoza 77 Erik Woodbury 3 Erik Woodbury 108 Isaac Tsang 1 Isaac Tsang 106 Jennifer Mahato 4 Jennifer Mahato 107 jim nguyen 2 jim nguyen 93 Julie Hughes 1 Julie Hughes 91 Justin Fry 5 Justin Fry 109 Karen Chow 2 Karen Chow 109 Laura Chin 1 Laura Chin 28 Laura Chin 1 Laura Chin 20 Lloyd Holmes 109 Marisa Spatafore 1 Marisa Spatafore 108 Nathaly Aguilar (She/Her/Hers) 115 Nathan Kwon (he/him/his) 6 Pam Grey 1 Pam Grey 108 Patty Guitron 1 Patty Guitron 88 Prof Pauline Wethington 1 Prof Pauline Wethington 108 Rob Mieso 1 Rob Mieso 108 Scott Olsen 4 Scott Olsen 109 shaoxin zhang 3 shaoxin zhang De Anza student (shaoxin zhang) 108 staff 2 staff 90 Thomas Ray (he# him) 1 Thomas Ray (he# him) 90 Thomas Ray (he# him) 1 Thomas Ray (he# him) 3 Tim Shively 1 Tim Shively 108 Tina Lockwood 3 Tina Lockwood 91 yuting wang 1 yuting wang De anza (yuting wang) 85